Microsoft PowerPoint Keyboard Shortcuts

A printable reference for the most-used Microsoft PowerPoint keyboard shortcuts. Covers common commands, slideshows, slide editing, text formatting, objects & shapes, tables & charts, and review/comments. Top toolbar switches between Windows and macOS keys.

Pp

Microsoft PowerPoint Microsoft 365 / PowerPoint 2021+

96 shortcuts

Common commands17

  • New presentation
    CtrlN
  • Open presentation
    CtrlO
  • Save presentation
    CtrlS
  • Save As
    F12
  • Close presentation
    CtrlW
  • Print / print preview
    CtrlP
  • Undo / Redo
    CtrlZ / CtrlY
  • Cut / Copy / Paste
    CtrlX / CtrlC / CtrlV
  • Select all (objects on slide)
    CtrlA
  • Find
    CtrlF
  • Replace
    CtrlH
  • Spelling check
    F7
  • Thesaurus
    ShiftF7
  • Toggle context menu (right-click equivalent)
    ShiftF10
  • Open backstage / File menu
    CtrlF1 (or AltF)
  • Open Help / Search
    F1
  • Quit PowerPoint
    AltF4

Slideshow15

  • Start slideshow from beginning
    F5
  • Start slideshow from current slide
    ShiftF5
  • End slideshow
    Escape
  • Next slide
    → / Space / Page Down / Enter / click
  • Previous slide
    ← / Page Up / Backspace
  • Go to specific slide
    Type slide #Enter
  • Black screen (hide slides during show)
    B (or period .)
  • White screen (hide slides during show)
    W (or comma ,)
  • Show / hide Presenter View
    AltF5 (or CtrlF5)
  • Show / hide laser pointer (rehearse timings)
    CtrlL (or hold Ctrlclick)
  • Rehearse timings mode
    AltS, T (or Rehearse Timings on Slide Show tab)
  • Pen / highlighter on slide
    CtrlP (or hold Ctrldrag)
  • Erase pen / highlighter marks
    E (or hold Ctrldrag to erase)
  • Show / hide slide navigation pane (presenter view)
    AltTab to Presenter View window
  • Zoom in / out during show
    Z then/ Z then -

Slides panel & editing14

  • New slide
    CtrlM
  • Duplicate current slide
    CtrlD
  • Delete current slide (no confirmation)
    Delete (or CtrlX on selected slide)
  • Reorder: move slide up / down
    AltShift↑ / AltShift↓
  • Duplicate selected object
    CtrlD
  • Reorder object: bring to front / send to back
    CtrlShift] / CtrlShift[
  • Reorder object: bring forward / send backward
    Ctrl] / Ctrl[
  • Group / ungroup selected objects
    CtrlG / CtrlShiftG
  • Select next / previous object (in z-order)
    Tab / ShiftTab
  • Rename selected object
    F2 (or right-click → Edit Text)
  • Copy formatting
    CtrlShiftC
  • Paste formatting
    CtrlShiftV
  • Toggle snap to grid / shape
    AltF9 (View → Guides dialog)
  • Show / hide guides
    AltF9 (View → Show Guides)

Text & formatting13

  • Bold / Italic / Underline
    CtrlB / CtrlI / CtrlU
  • Strikethrough
    CtrlD (Format Font dialog)
  • Increase / decrease font size
    CtrlShift> / CtrlShift<
  • Format font dialog
    CtrlT (or CtrlD)
  • Align text left / center / right / justify
    CtrlL / CtrlE / CtrlR / CtrlJ
  • Increase / decrease paragraph indent
    TabShift+Tab(or⌘]⌘[)
  • Bullet list
    CtrlShiftL (or via ribbon)
  • Numbered list
    CtrlShiftN (or via ribbon)
  • Start new slide during slideshow (whiteboard)
    CtrlShiftAltN (in Slide Show)
  • Select all text in text box
    CtrlA (when text box focused)
  • Insert line break within text
    ShiftEnter
  • Insert hyperlink (on selected text)
    CtrlK
  • Bold toggle in slide master view
    CtrlB (in outline / master view)

Objects, shapes & images16

  • Insert text box
    AltN, X (or Insert → Text Box)
  • Insert rectangle
    AltN, SHR (or Insert → Shapes → Rectangle)
  • Insert line
    AltN, SHL (or Insert → Shapes → Line)
  • Insert arrow
    AltN, SHA (or Insert → Shapes → Arrow)
  • Insert oval / circle
    AltN, SHO (or Insert → Shapes → Oval)
  • Insert picture from file
    AltN, P (or Insert → Pictures)
  • Insert online picture
    AltN, O (or Insert → Online Pictures)
  • Insert screenshot
    AltS, S (or Insert → Screenshot)
  • Insert chart
    AltN, C (or Insert → Chart)
  • Insert SmartArt
    AltN, M (or Insert → SmartArt)
  • Insert video
    AltN, V (or Insert → Video)
  • Insert audio
    AltN, U (or Insert → Audio)
  • Insert WordArt
    AltN, W (or Insert → WordArt)
  • Insert symbol / emoji (within text)
    AltX after typing hex code, or Insert → Symbol
  • Insert comment
    AltM, C (or Review → New Comment)
  • Duplicate object (in-place)
    CtrlD (or Ctrldrag with mouse)

Tables & charts9

  • Insert table
    AltN, T (or Insert → Table)
  • Move to next cell in table
    Tab
  • Move to previous cell
    ShiftTab
  • Move to next / previous row
    ↓ / ↑
  • Insert new row above (in last cell)
    Tab (in last cell of last row)
  • Edit chart data
    F2 (or double-click chart)
  • Insert chart from selected data (in Excel)
    AltN, C (in PowerPoint)
  • Switch chart type
    AltJT (Chart Design → Change Chart Type)
  • Edit chart data in Excel
    Right-click chart → Edit Data

Review & presentation12

  • New comment
    CtrlAltM (or Review → New Comment)
  • Reply to comment
    CtrlR (in comment)
  • Resolve comment
    CtrlAltR (or via Review pane)
  • Toggle markup area
    CtrlShiftM (or Review → Show Markup)
  • Open / close Review pane
    AltR, V (or Review → Reviewing Pane)
  • Accept all changes (markup)
    Review → Accept All
  • Reject all changes
    Review → Reject All
  • Translate selected text
    Review → Translate (no default shortcut)
  • Start slide show from current slide
    ShiftF5 (or AltF5 to use Presenter View)
  • Show all slides in slideshow
    Right-click → Show All Slides
  • Presenter View (separate window)
    AltF5 (in Slide Show mode)
  • Toggle Presenter View console (notes / next slide)
    AltTab to Presenter View window
About PowerPoint Shortcuts

Microsoft PowerPoint debuted in 1987 for Mac and 1990 for Windows. As of 2026 it remains the dominant presentation software worldwide, used to author an estimated 30 million presentations every day. PowerPoint's keyboard shortcuts center on the slideshow experience (F5 to start, Esc to end, B/W for black/white screens) and on rapid slide editing (Ctrl+M new slide, Ctrl+D duplicate, Tab to navigate between objects). This reference card covers the most-used 90+ shortcuts across 7 functional areas: Common commands, Slideshow, Slides panel & editing, Text & formatting, Objects/shapes/images, Tables & charts, Review & presentation. All entries are transcribed from Microsoft's official PowerPoint documentation (Windows + Mac variants side-by-side). How to use - Pick your platform (Windows / macOS) at the top. - Search any feature name or shortcut text. - Click any row's Copy button to grab the key string. - Export PNG (2400×1140 landscape) for a wallpaper; PDF for a single A4 landscape page. Tips - F5 starts slideshow from the first slide; Shift+F5 starts from the current slide. Esc ends it. - B / W turn the screen black / white during a slideshow — use to pause discussion on a particular point. - Ctrl+D duplicates the current selection (slide in slide panel, object on slide). The fastest way to build out a deck. - Ctrl+M inserts a new slide after the current one. Combine with Ctrl+D for rapid slide cloning. - Alt+F5 opens Presenter View with notes, next slide preview, and a timer — essential for actual presentations. Why this separate from vscode-shortcuts? PowerPoint is about presentation, not code editing. Mixing it with IDE shortcuts would dilute both tools. This separation keeps each printable as one page.

Disclaimer

This shortcut reference website is a third-party unofficial tool. It has no affiliation, investment, authorization, or official partnership with the trademark holders of any software products mentioned on these pages.

All shortcut information is sourced from publicly available online materials and verified through local software testing, and is provided for learning and reference purposes only. We do not guarantee absolute accuracy, completeness, or real-time compatibility with every version of the software. Shortcut behavior may differ across software versions and operating systems — please refer to the official documentation of each software as the source of truth.

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